August 12, 2009
The regular meeting of the Pulteney Town Board was called to order by Supervisor Weber at 7:00 PM on Wednesday, August 12, 2009, at the Pulteney Town Hall with roll call followed by Pledge of Allegiance.
Present were: Supervisor William Weber, Councilman Janet Stone, Councilmen Richard French, Councilman Robert Kemp, Highway Supt. George McIntyre, Town Attorney John F. Leyden and Town Clerk Donna Conley. Also present was Bookkeeper Helen Coombs, Historian Sharon Daggett and CEO/Watershed/Zoning Officer Lauren Welch. Absent was Water Plant Operator Ken Forenz.
Councilman Stone made motion seconded by Councilman Kemp to accept the minutes of the July 8, 2009 regular meeting. All in favor. Carried.
Supervisor Weber gave financial reports.
Councilman French made motion seconded by Councilman Stone to make the transfer in the General Account from A1990.4 the amount of $154.78 to A1620.43 the amount of $53.93 and A1620.49 the amount of $100.85. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman Stone made motion seconded by Councilman French to pay General Bills in the amount of $175.00 being voucher No. 155 on Abstract No. 7B, the amount of $1,009.20 being vouchers No. 156 to No. 159 on Abstract No. 8A and the amount of $5,460.45 being vouchers No. 160 to No. 179 on Abstract No. 8 contingent on the approval of the lease agreement Jeffrey Andrysick for $5.00. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman Kemp made motion seconded by Councilman Stone to pay Highway Bills in the amount of $259.88 being vouchers No. 137 to No. 139 on Abstract No. 8A and the amount of $16,343.40 being vouchers No. 140 to No. 152 on Abstract No. 8. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Kemp to pay Water District No. 1 Operating Bills in the amount of $776.59 being voucher No. 70 on Abstract No. 8A and the amount of $1,020.67 being vouchers No. 71 to No. 78 on Abstract No. 8. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman Stone made motion seconded by Councilman Kemp to pay Water District No. 1 Capital Project bill in the amount of $784.55 being voucher No. 6 on Abstract No. 6. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Supervisor Weber discussed the proposed 5 year repayment schedule of the Statutory Installment Bond, 2009 for $105,000.00 plus 4% interest for Water District No. 1.
Councilman Stone made the following motion seconded by Councilman Kemp to accept the following resolution:
WHEREAS, by Resolution dated October 8, 2003, the Town Board of the Town of Pulteney did authorize the borrowing and issuance of serial bonds in the amount of $5,700,000.00 to pay for the cost of construction of a water supply system within the newly created Water District No. 1;
WHEREAS, it is necessary to borrow a sum not to exceed $105,000.00 for operational expenses of the water district;
WHEREAS, sufficient bonding authority remains from the Resolution to borrow the above sum; NOW upon motion duly made and seconded, it is
RESOLVED, that the Town Board does hereby authorize the issuance of a statutory installment bond in an amount not to exceed $105,000.00 which said borrowing is authorized pursuant to the Resolution.
RESOLVED, that the Town Supervisor is authorized to execute all documents necessary to issue said statutory installment bond. This resolution was duly adopted by a majority vote of the Town Board as follows: Supervisor William Weber, Yes; Councilman Janet Stone, Yes; Councilman Richard French, Yes; Councilman Robert Kemp, Yes. Carried.
Gerald Pieklo, Regional Manager for NYS Office of Real Property Services; RaeAnn Engler, Customer Relations Manager for NYS Office of Real Property Services; Donna Hatch, Director of Steuben County Real Property Tax Services and Assessor David Oliver were present to discuss the revaluation process.
Fire Commissioners Don Ballam, Jr. and David Stone were present to discuss the Fire District No. 1 Ambulance District formation. The Map, Plan and Report was received from Hunt Engineers and will be reviewed this month by the Commissioners and the Town Board. The SEQR form will be done before the September meeting.
Town Clerk discussed having someone present in the office when needed to take messages if she were out. Money was put in the budget for such purpose.
Board agreed $10.00 would be sufficient to pay someone.
Councilman Stone made motion seconded by Councilman Kemp to receive and place on file Code Enforcement Officer’s (CEO)/Watershed Officer’s/Zoning Officer’s, Town Justices (July and August) and Dog Control Officers. All in favor. Carried.
Historian Sharon Daggett asked about getting about 50 cemetery markers fixed each year in the cemetery. Mr. David Clancy said he would set up and pour new bases where needed for $40.00 per stone and he could start right-a way. Some of the work will need to be done by someone else if the repair is more then Mr. Clancy can do. She asked if the board would budget for about $2,000.00 each year until they are done. He will start in the Presbyterian Cemetery.
Supervisor Weber made motion seconded by Councilman Kemp authorizing Historian Sharon Daggett to hire Mr. David Clancy to repair stones at the cost of $40.00 per stone and doing 50 stones per year to start fixing the cemetery markers that he can do. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman Kemp made motion seconded by Supervisor Weber to accept and place on file Historian report. All in favor. Carried.
Highway Superintendents report was given. They have been building Paddock and Gloades Corners Rd.; ditching; sprayed the hogweed on Chidsey Hill again; mower broke and are looking to see cost of repairing it; chipped at compost area.
Councilman Stone reported she had called four different places for quotes to install the drinking fountain. We received just one from M & J Building Contractors, Inc. The quote was for $4,040.74 but the Board could not understand what it involved. Councilman Stone will contact Mark Cartwright for clarification of his quote and bring it back to the September meeting.
It was noted we have been having trouble on the playground area again. Supervisor Weber will contact the Sheriff’s Dept. for more patrol.
It was advertised for quotes to fix the fence on the basketball court. None were received. Supervisor Weber will contact fence companies quotes.
Supervisor Weber made motion seconded by Councilman Stone to appoint Steve Cheney to the Zoning Board of Appeals to finish the term vacated by Fred Bulkley, which ends 12/31/2013. All in favor. Carried.
The Lease Agreement with Jeffrey Andrysick for the compost area was discussed. Highway Supt. McIntyre will talk to Jeff about how the compost area needed to be more organized as it was a mess when they shredded.
Supervisor Weber made motion seconded by Councilman Stone to pay the $5.00 fee for a 5-year Lease Agreement with Jeffrey Andrysick and authorize Supervisor Weber to sign the agreement. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
No public comments or concerns.
Supervisor Weber made motion seconded by Councilman Kemp to leave the regular meeting and go into executive session to discuss a real estate and a potential litigation matter. All in favor. Carried.
Councilman Kemp made motion seconded by Councilman Stone to leave executive session and return to the regular meeting. All in favor. Carried.
Supervisor Weber noted executive session dealt with a matter of possible litigation and remediation of a dangerous situation on property located on 54A in the Town of Pulteney.
Supervisor Weber made motion seconded by Councilman Stone that the Code Enforcement Officer be and hereby is authorized to hire a professional engineer at a cost not to exceed $300.00 to report on the condition of the property owned by Jeff Shill’s at 13377 West Lake Rd., Hammondsport to justify the remediation of this property. Roll call vote: Councilman Stone, yes; Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Kemp to adjourn. All in favor. Carried.
Meeting adjourned at 9:55 PM.
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Town Clerk
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