January 12, 2011
The organizational meeting of the Pulteney Town Board was called to order by Supervisor William Weber at 7:00 PM on Wednesday, January 12, 2011, at the Pulteney Town Hall with Pledge of Allegiance. There was a moment of silence for Helen Coombs, Bookkeeper, who passed away on the 4th of January.
Present were: Supervisor William Weber; Councilman Elizabeth Ryder; Councilman Junior Gibson; Councilmen Richard French; Councilman Robert Kemp; Highway Supt. George McIntyre; Town Attorney John F. Leyden and Town Clerk Donna Conley. Other town employees present were Water Plant Operator Ken Forenz; Code, Zoning and Watershed Officer Lauren Welch, Health Officer Alise Irwin, Historian Sharon Dagget and highway employee James Sprague.
Councilman French made motion seconded by Councilman Gibson designating the second Wednesday of the month at 7:00 PM as the regular Town Board meeting night. All in favor. Carried.
Councilman Ryder made motion seconded by Councilman Gibson to accept the Public Officials Blanket bonding of all necessary town employees to be in effect for the year 2011. Said coverage is with the Travelers Casualty and Surety Co. of America with Sprague Insurance Company as agent for bonding of all employees $25,000 each and additional bonding on Supervisor - $50,000; Town Clerk/Tax Collector - $150,000 and Bookkeeper - $100,000. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Kemp consenting to the temporary assignment of the Town of Pulteney Justice to preside in other town/village courts in the Seventh Judicial District as need arises during the year 2011 and approve the temporary assignment of judges from other town/village courts in the Seventh Judicial District to its court as need arises during the year 2011. All in favor. Carried.
BOARD APPOINTMENTS:
Water Plant Operator - Ken Forenz
CEO (Code Enforcement Officer) - Lauren Welch
Watershed Officer - Lauren Welch
Zoning Officer - Lauren Welch
DCO (Dog Control Officer) - John Ballam
Records Management & Access Officer and
Registrar of Vital Statistics - Donna Conley
Cemetery Registrar - Donna Conley
Historian - Sharon Daggett
Health Officer - Alise Irwin, RN
Deputy Health Officer - Dr. Alexander Wahlig, MD
Town Attorney - Attorney John F. Leyden
Official Newspaper - Corning Leader
Other Newspapers used - Courier Advocate & Shopper
Banks - M & T Bank , Five Star Bank & Lyons National Bank
Councilman French made motion seconded by Councilman Kemp to accept the above Board Appointments. All in favor. Carried.
PAY SCHEDULE:
Mileage (following the Federal reimbursement schedule)- currently $.51 per mile & to be adjusted if rate changes
Town Board & Dog Control Officer - quarterly
CEO Officer, Watershed Officer,
Zoning Officer, Town Clerk, Bookkeeper - semi-monthly
Supervisor, Assessor, Justice - monthly
Highway Superintendent, Water Plant Operator - bi-weekly
Registrar of Vital Statistics, Cemetery Registrar - annually
Board of Assessment Review, Historian, Health Officer- annually
Highway Employees - terms and hours pursuant to the union contract
Councilman Gibson made motion seconded by Councilman French to accept the above Pay Schedule. All in favor. Carried.
Petty cash fund for the Town Clerk/Tax Collector in the amount of $100.00.
Councilman Ryder made motion seconded by Councilman Kemp to accept the petty cash fund in the amount of $100.00 for the Town Clerk/Tax Collector. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Councilman Ryder made motion seconded by Councilman Gibson to reappoint Fred Schulte as computer consultant. All in favor. Carried.
HIGHWAY SUPERINTENDENT APPOINTMENTS:
Deputy Highway Superintendent - Jason Tears
SUPERVISOR APPOINTMENTS:
Deputy Supervisor - Councilman Richard French
Bookkeeper - Sharon Daggett - interim
SUPERVISOR COMMITTEE CHAIRMAN APPOINTMENTS:
Water District Committee - Councilman Robert Kemp
Farming & Development Committee - Councilman Richard French & Councilman Junior Gibson
Recreation Committee – Councilman Elizabeth Snyder
Councilman French made motion seconded by Councilman Kemp to adopt the Town of Pulteney Investment Policy as presented dated 01/12/2011. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Supervisor Weber noted Doug Nichols, Zoning Board of Appeals member, term ran out the end of 2010 but did not want to be reappointed but Larry Fischer, the alternate, is willing to take the position for a 5-year term. Daniel Radigan’s term on the Planning Board is willing to be reappointed to the Planning Board for a 7-year term. Alise Irwin is willing to be reappointed to the Ethics Board for a 5-year term.
Councilman Gibson made motion seconded by Councilman Ryder to appoint Larry Fischer to the Zoning Board of Appeals for a 5-year term, Daniel Radigan to the Planning Board for a 7-year term and Alise Irwin to the Ethics Board for a 5-year term. All in favor. Carried.
The 2011 renewal lease for our dog shelter operated by Betty Walden was provided with a change of an addition of a $2.00 charge for proper disposal of dogs plus mileage.
Councilman French made motion seconded by Councilman Ryder to accept the 2011 Lease Agreement for Dog Shelter Services between Betty Walden and the Town of Pulteney as written and authorize Supervisor Weber to sign it. Roll call vote: Councilman Ryder, yes; Councilman Gibson French, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Library contract for 2011 with the Town of Pulteney was provided with the only change being an increase in the amount the town pays them from $19,300.00 to $20,300.00.
Councilman French made motion seconded by Councilman Ryder to accept the contract and authorize Supervisor Weber to execute the contract with the Library for the year 2011. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Water Plant Operator’s work policy for 2011 was discussed. His wage is set in the budget.
Councilman Kemp made motion seconded by Councilman Ryder to accept Water Plant Operator’s Work Policy for 2011 and authorize Supervisor Weber to sign it. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Gibson to adjourn the organizational meeting and open the regular meeting. All in favor. Carried.
Supervisor Weber called the regular meeting to order.
Councilman French made motion seconded by Councilman Kemp to accept the minutes of the December 29, 2010 year-end meeting. All in favor. Carried.
Councilman French made motion seconded by Councilman Kemp to pay General Bills in the amount of $43,733.49 being vouchers No. 1 to No. 21 on Abstract No. 1. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Councilman Kemp made motion seconded by Councilman Gibson to pay Highway Bills in the amount of $26,748.78 being vouchers No. 1 to No. 16 on Abstract No. 1. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Ryder to pay Water District No. 1 Operating Bills in the amount of $2,669.26 being vouchers No. 1 to No. 9 on Abstract No. 1. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Supervisor Weber explained the situation for bookkeeping.
Councilman Kemp made motion seconded by Councilman Ryder authorizing the Town Clerk to advertise for the position of bookkeeper with experience with Quickbooks and knowledge of municipal accounting. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Water Plant Operator Ken Forenz noted we had 268 customers at the end of 2010 in the Water District. An incentive to have people hook up was discussed.
Councilman Gibson made motion seconded by Councilman Ryder to receive and place on file Code Enforcement Officer’s (CEO) & Watershed Officer’s; Zoning Officer’s; Water Plant Operator’s; Dog Control Officer’s and Justice’s reports. All in favor. Carried.
Highway Superintendent noted they took tires to dump, cleaned the gravel pit up, screened some gravel and done some work on plows and trucks.
Supervisor Weber gave a run down of 2010.
Supervisor Weber discussed the meeting he attended of school repairs. Even with the dropping in the school enrollment, the task team feels there is a workable situation.
The Association of Towns letter was presented but as no one planned to attend the annual meeting in NYC there was no action taken.
Councilman Ryder asked if the Attorney had written the paper needed for the grant to fix the park up near the Town Office/Ambulance building. He did not have it done but would work on it.
Councilman Ryder made motion seconded by Supervisor Weber authorizing the Supervisor to sign the document after the Attorney prepares it. All in favor. Carried.
Councilman Gibson asked if we could get more insurance money from the insurance company seeing it took more time and supplies then was presumed when the decision to keep the box was decided. Supervisor Weber will contact the insurance company.
A $5,000.00 General Capital Reserve Account was discussed. Atty. Leyden will draw up the resolution for the February meeting.
Signs for entrance to the Town of Pulteney were discussed. Supervisor Weber had quotes from “Signs Plus of Kanona, Inc.” Atty. Leyden noted that we need three quotes. Board agreed to purchase one of the less expensive ones. Brett Steeves and Scott Graham names were given out as others that do signs. Supervisor Weber will contact them.
Putting the old door taken down on the Ambulance Building out for bids was discussed. It is being stored at the town barns at this time. It was suggested that before the final payment is made that the job of modification of the Ambulance Building that a couple of the Board members & Ambulance Corp. members inspect the job.
Councilman Ryder made motion seconded by Councilman Weber authorizing the Town Clerk to work with Ken Forenz for details and advertise for bids for the insulated door with track and opener. Roll call vote: Councilman Ryder, yes; Councilman Gibson, yes; Councilman Kemp, yes; Councilman French, yes; Supervisor Weber, yes. Carried.
Clarification of a resolution made a prior year authorizing employees on the job to leave work to attend an ambulance call or fire call was discussed. It has been asked if this is for local calls or if it includes mutual aid to other municipality calls.
Councilman Ryder made the resolution seconded by Councilman French that all employees who serve on the Ambulance Corp. or Fire Dept. treat mutual aid calls outside the community the same as a local call. All in favor. Carried.
A memorial was discussed for Helen who served for bookkeeper for 15 years, was on the Zoning Board of Appeals as well as secretary for it since it started and was an election inspector.
A bench for the cemetery with a plaque was discussed. Supervisor Weber will get prices.
A replacement for secretary for the Zoning Board of Appeals was discussed. ZBA Chairman, Nancy Cole, asked that the Town appoint a secretary for the ZBA.
There were no public comments.
Councilman French made motion to adjourn. All in favor. Carried.
Meeting adjourned at 8:30 PM.
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Town Clerk |
