The organizational meeting of the Pulteney Town Board was called to order by Supervisor William Weber at 7:00 PM on Wednesday, January 13, 2010, at the Pulteney Town Hall with Pledge of Allegiance.
Chesapeake Appalachia proposal for well injection was discussed. Supervisor Weber explained that he received a packet from DEC with a request that we agree to or ask them to be appointed lead agency to do the permit application for an injection well in the Town of Pulteney. Also in the packet was a long form SEQR. As Chief Executive Officer of the Town of Pulteney he made the decision for the DEC to act as lead agency. He also explained when and if an application is received it will go to the Planning Board for a special use permit. There were several concerned citizens who attended the meeting and expressed their concerns against it. Supervisor Weber will put together two files to be located in the Town Clerk’s office for anyone wanting to review or make copies of what information he has.
Councilman French made motion seconded by Councilman Kemp designating the second Wednesday of the month at 7:00 PM as the regular Town Board meeting night. All in favor. Carried.
Councilman French made motion seconded by Councilman Gibson to accept the Public Officials Blanket bonding of all necessary town employees to be in effect for the year 2010. Said coverage is with the Travelers Casualty and Surety Co. of America with Sprague Insurance Company as agent for bonding of all employees $25,000 each and additional bonding on Supervisor - $50,000; Town Clerk/Tax Collector - $150,000 and Bookkeeper - $100,000. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman Snyder made motion seconded by Councilman French consenting to the temporary assignment of the Town of Pulteney Justice to preside in other town/village courts in the Seventh Judicial District as need arises during the year 2010 and approve the temporary assignment of judges from other town/village courts in the Seventh Judicial District to its court as need arises during the year 2010. All in favor. Carried.
BOARD APPOINTMENTS:
Water Plant Operator - Ken Forenz
CEO (Code Enforcement Officer) - Lauren Welch
Watershed Officer - Lauren Welch
Zoning Officer - Lauren Welch
DCO (Dog Control Officer) - John Ballam
Records Management & Access Officer and
Registrar of Vital Statistics - Donna Conley
Cemetery Registrar - Donna Conley
Historian - Sharon Daggett
Health Officer - Alise Irwin, RN
Deputy Health Officer - Dr. Alexander Wahlig, MD
Town Attorney - Attorney John F. Leyden
Councilman French made motion seconded by Councilman Kemp to accept the above Board Appointments for 2010. All in favor. Carried.
Official Newspaper - Corning Leader
Other Newspapers used - Courier Advocate & Shopper
Banks - M & T Bank , Five Star Bank & Lyons National Bank
Councilman Gibson made motion seconded by Councilman Kemp to accept the above newspapers and banks for 2010. All in favor. Carried.
PAY SCHEDULE:
Mileage (following the Federal reimbursement schedule)- currently $.50 per mile & to be adjusted if rate changes
Town Board & Dog Control Officer - quarterly
CEO Officer, Watershed Officer,
Zoning Officer, Town Clerk, Bookkeeper - semi-monthly
Supervisor, Assessor,
Justice and Attorney - monthly
Highway Superintendent, Water Plant Operator - bi-weekly
Registrar of Vital Statistics, Cemetery Registrar - annually
Board of Assessment Review, Historian, Health Officer- annually
Highway Employees - terms and hours pursuant to the union contract
Councilman French made motion seconded by Councilman Gibson to accept the above Pay Schedule. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Petty cash fund for the Town Clerk/Tax Collector in the amount of $100.00.
Councilman Kemp made motion seconded by Councilman French to accept the petty cash fund in the amount of $100.00 for the Town Clerk/Tax Collector. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman Snyder made motion seconded by Councilman Gibson to reappoint Fred Schulte as computer consultant. All in favor. Carried.
HIGHWAY SUPERINTENDENT APPOINTMENTS:
Deputy Highway Superintendent - Jason Tears
SUPERVISOR APPOINTMENTS:
Deputy Supervisor - Councilman Richard French
Special Deputy for purpose of dealing with Chesapeake
Appalachia situation - Councilman Robert Kemp
Bookkeeper - Helen Coombs
SUPERVISOR COMMITTEE CHAIRMAN APPOINTMENTS:
Water District Committee - Councilman Robert Kemp
Farming & Development Committee - Councilman Richard French & Councilman Junior Gibson
Recreation Committee – Councilman Elizabeth Snyder
Councilman Kemp made motion seconded by Councilman French to adopt the Town of Pulteney Investment Policy as presented dated 01/13/2010. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Snyder to adjourn the organizational meeting and begin the regular meeting. All in favor. Carried.
Supervisor Weber called the regular meeting to order.
Present were: Supervisor William Weber; Councilman Elizabeth Snyder; Councilman Junior Gibson; Councilmen Richard French; Councilman Robert Kemp; Highway Supt. George McIntyre; Town Attorney John F. Leyden; Bookkeeper Helen Coombs and Town Clerk Donna Conley. Other town employees present were Water Plant Operator Ken Forenz; Code, Zoning and Watershed Officer Lauren Welch, Assessor David Oliver and Historian Sharon Daggett.
Councilman French made motion seconded by Councilman Kemp to accept the minutes of the December 29, 2009 year-end meeting. All in favor. Carried.
Supervisor Weber reported on the Profit & Loss statements in highway, general and water.
Councilman French made motion seconded by Councilman Kemp to pay General Bills in the amount of $185.00 being vouchers No. 279 and 280 on Abstract 12D and the amount of $45,140.59 being vouchers No. 1 to No. 20 on Abstract No. 1. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman Gibson made motion seconded by Councilman French to pay Highway Bills in the amount of $10,422.46 being voucher No. 245 on Abstract 12D and the amount of $27,620.45 being vouchers No. 1 to No. 18 on Abstract No. 1. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Gibson to pay Water District No. 1 Operating Bills in the amount of $11,053.89 being vouchers No. 1 to No. 8 on Abstract No. 1. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman Kemp made motion seconded by Councilman French to pay Water District No. 1 Capital Project Bills in the amount of $4,745.84 being vouchers No. 1 on Abstract No. 1. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman Snyder made motion seconded by Councilman Gibson to receive and place on file Code Enforcement Officer’s (CEO) & Watershed Officer’s; Zoning Officer’s; Water Plant Operator’s; Dog Control Officer’s and Historian’s report. All in favor. Carried.
Water Plant Operator Ken Forenz noted we had 249 customers at the end of 2009 in the Water District.
Highway Superintendent noted they have worked on the water truck, plowed roads and done some work with the boom-tractor.
Supervisor Weber gave a run down of 2009 accomplishments. He read a letter from Paul Schnipelsky praising Highway Supt. McIntyre and the road crew on the good job they do to keep the roads clear in winter.
Councilman French stated there was a street light out on the corner. Supervisor Weber will contact NYSEG.
Councilman Snyder said she was approached as to whether the town would like to do a town energy assessment for the town buildings. If other entities in town would like to have it done also, the membership would be cheaper. She will give Supervisor Weber the packet she received along with a questionnaire as to what each building has for him to fill out.
Board discussed having a law to charge back all expenses to anyone getting special use permits.
Attorney Leyden will check into and draft a law for such purposes.
Councilman French made motion seconded by Councilman Snyder to reappoint Patricia Rafalowski to the Board of Assessment Review for a term of 5 years. All in favor. Carried.
Councilman Gibson made motion seconded by Councilman Snyder to reappoint Robert Illi to the Ethics Board for a 4 year term and Richard Musso to the Ethics Board for a 5 year term. All in favor. Carried.
Supervisor Weber noted Dana DiGiulio, Zoning Board of Appeals member, and John Phillips, Planning Board member, terms ran out the end of 2009 but neither wanted to be reappointed. Tom Finley is an alternate for the Planning Board and is filling in till we can get new appointments. The board members were asked to bring in names for filling vacancies on the Planning Board and the Zoning Board of Appeals to the February meeting.
The contract between Fire District No. 2 and the Town for ambulance service in Fire District No. 1 was discussed. Board discussed the payment schedule and agreed it should be escalated by one year with the payment amount stated. It will be taken back to the Fire Commissioners for approval.
The 2010 renewal lease for our dog shelter operated by Betty Walden was provided with a change of an addition of a $2.00 charge for proper disposal of dogs.
Councilman French made motion seconded by Councilman Kemp to accept the 2010 Lease Agreement for Dog Shelter Services between Betty Walden and the Town of Pulteney as written and authorize Supervisor Weber to sign it. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Library contract for 2010 with the Town of Pulteney was provided with the only change being an increase in the amount the town pays them.
Councilman Snyder made motion seconded by Councilman Gibson to accept the contract and authorize Supervisor Weber to execute the contract with the Library for the year 2010. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Water Plant Operator’s work policy for 2010 was discussed. Change made from last year is the addition of two more holidays, as he is not an hourly employee and is available 24/7. His wage is set in the budget.
Councilman Kemp made motion seconded by Councilman French to accept Water Plant Operator’s Work Policy for 2010 and authorize Supervisor Weber to sign it. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Water Plant Operator Ken Forenz explained the new Water Fee Schedule for 2010.
Councilman Kemp made motion seconded by Councilman French to adopt the 2010 Fee Schedule presented by the Water Plant Operator. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Snyder, no; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Assessor David Oliver discussed the reval schedule with the board to bring the two new board members up to date. He noted the data collection is about done and we have already paid out about $24,000 to have it done. The next step is for the information to be put in the computer. He explained the process and how the Town Board decides to do the reval then everything else falls on the assessor to get it done. He explained if you hired a company from elsewhere it could cost upward of $45.00 per parcel and he asked that it be budgeted for about $10.00 per parcel to do a reval but it did not get done.
Board members discussed the resolution done at the last meeting authorizing the reval to be done. They noted they were misled as to what they were voting on. They thought it was for state aid to do a reval not to do one. Supervisor Weber will speak to Jerry Pieklo at ORPS and discuss further next month.
There were no public comments.
Councilman Gibson made motion seconded by Councilman Kemp to recess the regular order of business to go into executive session to discuss a personnel matter. All in favor. Carried.
Councilman Gibson made motion seconded by Councilman Snyder to close executive session and reopen the regular meeting. All in favor. Carried.
Supervisor Weber stated a personnel matter relating to the assessor was discussed during the executive session.
Councilman French made motion to adjourn. All in favor. Carried.
Meeting adjourned at 10:20 PM.
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