July 13, 2011
The regular meeting of the Pulteney Town Board was called to order by Supervisor William Weber at 7:00 PM on Wednesday, July 13, 2011, at the Pulteney Town Hall with Pledge of Allegiance.
Present were: Supervisor William Weber; Councilman Robert Kemp; Councilmen Richard French; Councilman Elizabeth Ryder; Councilman Junior Gibson; Town Attorney John F. Leyden; and Town Clerk Donna Conley. Absent was Highway Supt. George McIntyre.
Councilman Gibson made motion seconded by Councilman French to accept the minutes of the June 8, 2011 regular meeting. All in favor. Carried.
Supervisor Weber discussed the finance statements for general, highway and water.
Councilman Gibson made motion seconded by Councilman Ryder to pay General Bills in the amount of $3,000.00 being voucher No. 134 on Abstract No. 7B; the amount of $184.16 being vouchers No. 135 to No. 136 on Abstract No. 7A, the amount of $10,753.51 being vouchers No. 137 to No. 153 on Abstract No. 7, and the amount of $38.11 being voucher No. 154 on Abstract No. 7C. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Ryder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Board discussed the letter from Urbana asking us to pay 20% of Assessors medical insurance. They understood Urbana’s request was for workman’s comp. Board agreed that part time employees do not get medical insurance paid by the town. Board agreed the payment for the Town of Urbana for 20% of the medical insurance for Assessor David Oliver in the amount of $1,314.29 would not be paid. The check will be held back until clarification from Urbana is received.
Councilman Kemp made motion seconded by Councilman French to pay Highway Bills in the amount of $211.37 being voucher No. 98 on Abstract No. 7A, the amount of $19.20 being vouchers No. 110 and No. 111 on Abstract No. 7B, the amount of $45,183.26 being vouchers No. 112 to No. 125 on Abstract No. 7 and the amount of $107,831.48 being voucher No. 126 on Abstract No. 7C. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Ryder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman Gibson made motion seconded by Councilman French to pay Water District No. 1 Operating Bills in the amount of $1,497.50 being voucher No. 54 on Abstract No. 7A and the amount of $2,537.42 being vouchers No. 55 to No. 61 on Abstract No. 7. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Ryder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Revision of our Intermunicipal Agreement with the Village of Penn Yan for water usage was discussed.
Councilman Kemp made motion seconded by Councilman French authorizing Supervisor Weber to sign the “Amendment to the Intermunicipal Agreement” with the Village of Penn Yan decreasing our water usage from 20 million gallons a year to 13 million gallons a year. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Ryder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Supervisor Weber explained the situation with the $500,000 FAB grant and the $23,000 the Town loaned the Water District in anticipation of getting it all refunded. It seems in small print we had to pay a portion of the amount of the bill due so we only received $17,250.00 from the grant and it has been paid back to the Town. The water district still owes the town the $5,750.00.
Proposed Local Law No. 1 of 2011 “Relating to Connections and Capital Charges for Town of Pulteney Water District # 1” was discussed. Supervisor Weber explained the main reason for the law is for mandatory hook up at property transfers and when drilled wells or water systems in the water district fail.
Councilman French made motion seconded by Councilman Kemp authorizing the Town Clerk to advertise for a public hearing to be held August 10, 2011, at 7:30 PM. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Ryder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Town Clerk read Town Justice J. Samuel Jack’s resignation.
Councilman French made motion seconded by Councilman Kemp to receive and place on file Code Enforcement Officer’s (CEO) & Watershed Officer’s and Zoning Officer’s, Water Plant Operator’s, Historian, Town Justice, Highway Superintendent, DCO, NYS Dept. of Ag & Markets dog shelter inspection and NYS DEC Mined Land Inspection reports. All in favor. Carried.
Councilman Ryder discussed the rec program and stated there were 9 children from Pulteney. She also had been contacted from TVGA, grant writing company we have used in the past, as to whether or not we were interested or in the need of any grants. It was discussed that we were charged according to what and how much the grant was for. She asked for board approval to get further information from TVGA for grants to do our walking path, fix the pond area and park area near the ambulance building. Board gave their approval.
Picture for the “Welcome to Pulteney” sign was discussed. Board did not care for the one that was presented. They wanted something more Pulteney. Lauren Welch said he would take some high-resolution pictures for board to review.
The bench for Helen Coombs was discussed. Neilson’s has one that came in for an order in the wrong color. The Board agreed on the suggested lettering. It will be ordered. The base will be prepared in the cemetery.
The Planning Board would like their surveys sent out. Supervisor Weber noted that he applied for a bulk-mailing permit but was notified that the town is not eligible for bulk mailing as it is a government. Ken Forenz stated that the Fire Dept. is planning on a mailing for their 75th anniversary and suggested that maybe the surveys could be included with their letters and share the cost.
Councilman Kemp made motion seconded by Councilman Ryder to have the comprehensive plan questionnaires printed and the Town go in half with the Fire Dept. for the mailing of them. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Ryder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
It was noted that Roger Lyle has started the work on the ambulance building. Supervisor Weber noted that Peachtree was contacted and he was going to pay Overhead Door what he owed them.
Justice Jack situation was discussed. Maryclaire Donovan Frank, Special Counsel to Supervising Judges of Town and Village Courts of the Seventh Judicial District, is looking for a Justice for us. She noted that the state would pay for a fill in Justice for the balance of this year and proposed that we hire a court clerk for the balance of this year. Pamela Prescott, Court Clerk for Howard and Savona, is willing to work part time for us at $15.00 per hour for the balance of 2011. She would be paid from the budgeted Town Justice line.
Councilman Kemp made motion seconded by Councilman French authorizing the Supervisor to hire Pam Prescott as Court Clerk at $15.00 per hour for the balance of 2011. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Ryder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Nena Case was a member of our Zoning Board of Appeals and which she has moved out of town now; we need to move our alternate to a regular position. This leaving our alternate position vacant again, the Board was asked to bring in some names.
Councilman Kemp made motion seconded by Councilman Ryder appointing Les Rosenbloom to a full member of the Zoning Board of Appeals. All in favor. Carried.
Supervisor Weber discussed the tire and scrap pickup we had last month. He had received a letter from Vince Spagnoletti, the Steuben County Public Works Dept., stating that we would be receiving a bill for $3,946.00, as we took in too many tires. He said we misinterpreted the letter they sent us and it was only met for tires and appliances along the road. Atty. Leyden suggested we contact the County Administrator about this fee. Supervisor Weber will contact him.
The annual report for the Town for 2010 has been filed with the State and is available for anyone who wishes to review it. The IRS had notified us that we owed a penalty fee of $487.00 for filing late. Supervisor Weber contacted the IRS and explained out situation of the bookkeeper passing away. They waived the fee of $487.00 and are only charging us $20.49.
The purchase of a new digital recorder for meetings at a cost of between $100.00 and $150.00 was discussed.
Councilman Ryder made motion seconded by Councilman Gibson authorizing the purchase of a digital recorder for town purposes not to exceed the cost of $150.00. Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Ryder, yes; Councilman Gibson, yes; Supervisor Weber, yes. Carried.
Councilman French made motion to adjourn seconded by Councilman Gibson. All in favor. Carried.
Meeting adjourned at 8:50 PM.
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Town Clerk |
