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 May 11, 2011       

The regular meeting of the Pulteney Town Board was called to order by Supervisor William Weber at 7:00 PM on Wednesday, May 11, 2011, at the Pulteney Town Hall with Pledge of Allegiance. 
            Present were: Supervisor William Weber; Councilman Robert Kemp; Councilmen Richard French; Councilman Junior Gibson; Highway Supt. George McIntyre; Bookkeeper Joyce Apenowich and Town Clerk Donna Conley.  Absent were Councilman Elizabeth Ryder and Town Attorney John F. Leyden.  Others present were Code, Zoning and Watershed Officer Lauren Welch, Water Plant Operator Ken Forenz, Duane Bergstresser and Randy Kelly.
Councilman Gibson made motion seconded by Councilman French to accept the minutes of the April 13, 2011 regular meetings.   All in favor.  Carried.
            Supervisor Weber discussed the finance statements for general, highway and water.
Councilman French made motion seconded by Councilman Gibson to pay General Bills in the amount of $295.00 being vouchers No. 68 to No. 70 on Abstract No. 5A, the amount of $178.18 being vouchers No. 89 to 90 on Abstract No. 5B and the amount of $6,733.56 being vouchers No. 91 to No. 109 on Abstract No. 5.  Roll call vote:  Councilman Kemp, yes; Councilman French, yes; Councilman Gibson, yes; Supervisor Weber, yes.  Carried.
Councilman Kemp made motion seconded by Councilman French to pay Highway Bills in the amount of $37.70 being vouchers No. 78 to No. 79 on Abstract No. 5A and the amount of $19,112.37 being vouchers No. 80 to No. 97 on Abstract No. 5.  Roll call vote:  Councilman Kemp, yes; Councilman French, yes; Councilman Gibson, yes; Supervisor Weber, yes.  Carried.
Councilman Gibson made motion seconded by Councilman Kemp to pay Water District No. 1 Operating Bills in the amount of $104.02 being voucher No. 36 on Abstract No. 5A and the amount of $4,795.50 being vouchers No. 37 to No. 44 on Abstract No. 5.   Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Gibson, yes; Supervisor Weber, yes.  Carried.
Water Plant Operator Ken Forenz stated he has connected one new customer so currently we have 273 customers on line.  He is working on the Annual Water Quality Report for 2010.  He further noted the ISO evaluation is complete for the water district.   He explained a maintenance agreement with Cummins Northeast, LLC for the purpose of an annual inspection and maintenance of the emergency standby generating system for the three water plant sites, 17155 W. Lake Rd., 9036 Roff Hill and 10910 Mill St. for an annual cost of $1,531.08.
Supervisor Weber made motion seconded by Councilman Kemp to enter into the Agreement for Planned Maintenance with Cummins Northeast, LLC for the annual charge of $1,531.08 for maintenance of the generators for the three water plant sites.   Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Gibson, yes; Supervisor Weber, yes.  Carried.
The motion was passed earlier in the year to pay Hunt Engineer’s & Architects the amount due them of $23,000.00.  The project closed before EFC paid them and now we have new people in the EFC office.  The FAB Grant we are getting is going to pay it but they want us to pay it first and then they will reimburse us from the FAB Grant. 
            Supervisor Weber made motion seconded by Councilman Kemp to pay Hunt Engineer’s & Architects the sum of $23,000.00 to be covered by a loan transfer from the General Account to the Water Project Capital Reserve Account.   A copy of the check is to be sent to Mary Chappell, Municipal Solutions to forward to EFC for reimbursement to the General Account.   Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Gibson, yes; Supervisor Weber, yes.  Carried.
            Supervisor Weber discussed the results of the Task Force meeting that was held May 9th to discuss the water district.  Present were:  Jeff Smith, President of Municipal Solutions, Mary Chappell, Vice-President of Municipal Solutions, Tom Klaseus and Catherine Rees from NYS Board of Health, Water Plant Operator Ken Forenz, Councilman Robert Kemp, Bookkeeper Joyce Apenowich, Town Clerk Donna Conley and himself.  Town Attorney John Leyden was available by speakerphone.   The meeting was called to discuss how to get more customers hooked up and how to settle up with Penn Yan for water usage.  The Attorney was asked to generate a local law with the decision of the task force for the June meeting for board reviewing and passing.
            Supervisor Weber further discussed the amount we owe the Village of Penn Yan.
            Supervisor Weber made motion seconded by Councilman Gibson to have Supervisor Weber, Councilman Robert Kemp and Water Plant Operator Ken Forenz go to the Village of Penn Yan and reconfirm the acceptance of the Town Board for the 13 million gallons per year charge instead of the 20 million gallon charge we now have and don’t use and ask them for a waiver for the 2011 payment of $76,000 and allow us to pay the 2011 charge over a four (4) years period.  We will continue to pay the capital charges for 2011 and for 2012 forward we will pay all charges.  Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Gibson, yes; Supervisor Weber, yes.  Carried.
            Supervisor suspended the regular order of business to open the quotes for the Minor Repairs and Painting of the Ambulance Building.
            Town Clerk read the legal ad.
            Supervisor Weber opened the three (3) quotes.
                        Unlimited Development – Shane Donahue            $8,180.00
                        Peachtree Builders & Developers
                                    Thomas K. Pietsch                                       6,628.94
                        Lyle’s Masonry – Roger Lyle                                    6,000.00
            Councilman Kemp made motion seconded by Councilman Gibson to accept the low quote of Lyle’s Masonry to do the minor repairs and painting of the Ambulance Building per specs.  Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Gibson, yes; Supervisor Weber, yes.  Carried.
 Councilman Gibson made motion seconded by Councilman French to receive and place on file Code Enforcement Officer’s (CEO) & Watershed Officer’s and Zoning Officer’s and Water Plant Operator’s reports.  All in favor.  Carried.
Highway Supt. McIntyre reported they have hauled sand and gravel for cold patch, put pipe in on Armstrong Rd., done some ditching, taken plow frames off trucks, have the water truck ready, helped Urbana, Wayne and the County, graded some roads and worked in the shop.
Supervisor Weber discussed his conversation with Gordon Lanphere, Urbana’s Supervisor, about Workmen’s Comp. coverage for the Assessor of which we share.  They are paying 100% of his coverage and are asking if we would pay 20% of it as he works for us one day a week.  This will be looked into further.
It was noted that we have received $720.00 for Helen’s bench so far and others have promised to give but have not gotten back to us yet.  It was decided that June would be the cut off date to receive any more donations. 
When Supervisor Weber attended the CCC Conference in April he attended a presentation by a person from the Albany Office of the USGS.  He felt it quite informational.  He had 25 copies made of the presentation that showed the geological aspects of gas drilling.  They are available for the Town Board, Planning Bd., and public.
Supervisor Weber discussed his findings about the “Welcome to Pulteney” signs.  He received a quote from Brett Steeves to do them for $300.00 each for 6 signs and Signs Plus quote was about $585.00 each.
Councilman French made motion seconded by Councilman Gibson to purchase 6 “Welcome to Pulteney” signs at the cost of $300.00 each from Brett Steeves subject to approval of his renderings.  Roll call vote: Councilman Kemp, yes; Councilman French, yes; Councilman Gibson, yes; Supervisor Weber, yes.  Carried.
New signs for the Ambulance Bldg. will be done after the building is painted and repaired.
The standard workday resolution that was done last June had an error in how the days were presented so it needs to be corrected and resent. 
Councilman French made the motion seconded by Councilman Gibson to accept the following Standard of Work Day Resolution and resubmit it to the NYS Retirement System.  All in favor.  Carried.
BE IT RESOLVED, that the Town of Pulteney / Location code 30718 hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees' Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body:

            Supervisor Weber noted the Planning Board would like their surveys sent out.  He had contacted the library for the use of their bulk-mailing permit.  Paul Schnipelsky, President of the Library wrote back that it would not be advisable to use theirs as it could endanger their permit.  Supervisor Weber will check further into the town getting its own bulk-mailing permit.  A postage meter was also discussed and decided it was not needed at this time.
            A copier, fax, scanner was discussed.  Our fax machine is not working.  The Xerox Company proposed adding on to our copier for the fax and scanner for an additional $119.91 per month.  Board agreed to not go in this direction at this time as we still have two years on our contract for leasing the machine for $112.17 per month.  All agreed to just purchase another fax machine that can also scan.  It was suggested getting one like the Historians so extra ink on hand could fit either one.  It will be looked into.
Councilman French made motion to adjourn seconded by Councilman Gibson.  All in favor.  Carried.
            Meeting adjourned at 8:45 PM.         

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