The regular meeting of the Pulteney Town Board was called to order by Supervisor Weber at 7:00 PM on Wednesday, November 11, 2009, at the Pulteney Town Hall with roll call followed by Pledge of Allegiance.
Present were: Supervisor William Weber, Councilmen Richard French, Councilman Robert Kemp, Highway Supt. George McIntyre, Town Attorney John F. Leyden and Town Clerk Donna Conley. Absent was Councilman Janet Stone. Also present was Bookkeeper Helen Coombs, Health Officer Alise Irwin, Historian Sharon Daggett, CEO Lauren Welch and Water Plant Operator Ken Forenz. Others present were Randy Kelly, John Eckel, Cathy Cummings, Larry Fisher.
Councilman French made motion seconded by Councilman Kemp to accept the minutes of the October 14, 2009 regular meeting and the October 21st special meeting. All in favor. Carried.
Supervisor Weber gave financial reports.
Councilman Kemp made motion seconded by Councilman French to make the transfer in the General Account from A1355.49 the amount of $13.49 to A1355.4 the amount of $13.49; from A1620.41 the amount of $47.49 to A5010.4 the amount of $47.49; from A1620.45 the amount of $1,459.62 to A1620.4 the amount of $821.75, A1670.44 the amount of $261.50, A5010.4 the amount of $112.62, and A5182.4 the amount of $263.75. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Kemp to pay General Bills in the amount of $2,804.46 being vouchers No. 224 to No. 225 on Abstract No. 11A and the amount of $6,567.47 being vouchers No. 226 to No. 242 on Abstract No. 11. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Supervisor Weber made motion seconded by Councilman Kemp to make the transfer in the Highway Account from D5110.4 the amount of $663.78 to D5130.4 the amount of $545.61 and D5140.4 the amount of $118.17. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Kemp to pay Highway Bills in the amount of $44.24 being vouchers No. 185 to No. 187 on Abstract No. 11A and the amount of $5,369.22 being vouchers No. 188 to No. 207 on Abstract No. 11. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Supervisor Weber made motion seconded by Councilman Kemp to pay Water District No. 1 Operating Bills in the amount of $800.00 being voucher No. 103 on Abstract No. 11A and the amount of $2,705.76 being vouchers No. 104 to No. 112 on Abstract No. 11. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Kemp to pay Water District No. 1 Capital Project Bill in the amount of $98,691.00 being voucher No. 8 on Abstract No. 8. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Water plant operator Ken Forenz commented that we now have 248 people hooked up to the water. Aquastore and Mayes Coating have finished the insulation on the Roff Hill tank and the Mill St. tank except of some minor touch-ups. He had to fix a leak on the water main near 13345 W. Lake Rd.
Attorney Leyden explained the next step in forming Ambulance District No. 1. The thirty days allowed for a permissive referendum is up on the 14th of November and to date the clerk has not received a petition. He further explained that after proof is provided to Atty. Mark Butler, Branchport/ Keuka-Park Fire Dept.’s Attorney (this was amended in December 9, 2009, minutes to read Pulteney Fire District No. 2’s Attorney), that no petition was received and all paper work was done properly, Fire District No. 1 would contract with Fire District No. 2 to provide ambulance service for about $9,000 for 2010. The agreement would take effect in January 2010 and a multi-year agreement was discussed.
Supervisor Weber made motion seconded by Councilman Kemp to approve the Order to Establish Ambulance District No. 1 subject to the town clerk receiving no petition. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman French made motion seconded by Councilman Kemp to accept and place on file the CEO, Watershed and Zoning Officer; Dog Control Officer; Town Justice; Historian and Water Plant Operator reports. All in favor. Carried.
Highway Superintendents report was given. They sanded roads October 16th, done ditching, mowing, shop work and leaves in the cemetery.
Supervisor Weber recessed the regular order of business and opened the public hearing on the Preliminary Budget for 2010.
Town Clerk read the legal ad.
Supervisor Weber explained a few items of interest to the public. One being a transfer from A9901.9 the amount of $40,407.00 to SW5301 the amount of $40,407.00 to balance the water budget and it is to be paid back over a five-year period.
After the public asked a few questions of clarification and no one else wanted to be heard, Supervisor Weber closed the public hearing and resumed the regular order of business.
Town Clerk read the legal ad for the removal of the logs, branches and brush at the gravel pit.
No bids were received. The highway superintendent will see that it is removed.
A quote had been received from Crystal City Communications for $6,934.89 to install a surveillance system with 4 cameras for the Town Hall. The board members agreed that it was too high. Ken Forenz is looking into another power supply for what we have.
Councilman French made motion seconded by Councilman Kemp to adopt the Preliminary Budget and make it the 2010 Town Budget. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
An Investment Policy for banking was discussed. Mary Chappell, Financial Consultant from Municipal Solutions, is working on the town’s funding and said we need one in place and it should be renewed every January at the organizational meeting. She had one written for adoption for this year.
Supervisor Weber made motion seconded by Councilman Kemp to adopt the Investment Policy for 2009 presented from Mary Chappell. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Councilman Kemp made motion seconded by Councilman French to adopt the payment schedule for the repayment of money transferred from General to Water not to exceed $40,407.00 in the year 2010 with a five-year pay back schedule starting in 2011. Roll call vote: Councilman French, yes; Councilman Kemp, yes; Supervisor Weber, yes. Carried.
Richard Brass has not been able to help Gary Calkins collect data. Gary has Kathy Lyon helping now.
Councilman French made motion to adjourn. All in favor. Carried.
Meeting adjourned at 8:35 pm.
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Town Clerk
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